Careers > Executive Assistant

Executive Assistant

As the Executive Assistant for The Coley Group, you will play a vital role in providing high-level executive support to the CEO. Your expertise will ensure our operations run smoothly and our leadership team stays focused and supported.

This is a fully on-site position in our Raleigh office during regular business hours, with flexibility to work after hours or on weekends as needed to support the CEO’s schedule and special projects.

too many leads and not enough agents

We're Hiring Real Estate Agents

We have too many leads and not enough agents. If you enjoy being part of a fun team that works hard and challenges each other, then this might be the right opportunity for you! Experience the best real estate sales opportunity in the industry. We have 3 full-time appointment setters. Spend tens of thousands of dollars on marketing each month with 3 Marketing Associates to help you grow your brand. Have an entire department dedicated to ensuring your transactions go smoothly. What this means for you: More highly-qualified leads, less administrative work, and happier clients!

Key Responsibilities:

  • Serve as the primary point of contact for all matters pertaining to the CEO, managing personal and professional calendars, business email, and daily schedules.
  • Support and manage special projects of the CEO.
  • Prepare and share daily updates, reminders, and meeting materials for the CEO.
  • Provide a high level of communication with the leadership team to relay details and actions in a timely manner.
  • Oversee gifting programs and events as requested.
  • Coordinate travel arrangements and meeting logistics as needed.
  • Act as backup to other professional staff as needed, including note-taking and follow-up on action items.
  • Perform light personal assistance duties when requested, with priority given to professional responsibilities.
  • Handle highly confidential and sensitive information with discretion.
  • Maintain compliance with all company policies and procedures.
  • Be willing to participate in all levels of support duties to get the job done with a positive attitude.

Qualifications:

  • Bachelor’s degree in business, communications, or related field (preferred).
  • 3+ years of experience supporting senior leadership in an Executive Assistant or similar role.
  • Exceptional organizational, time-management, and communication skills.
  • Proficiency with Microsoft Office, Google Workspace, and scheduling/project management tools.
  • Proven ability to handle confidential information with discretion and professionalism.
  • Adaptable, proactive, and able to prioritize in a fast-paced environment.
  • Positive attitude, strong interpersonal skills, and willingness to assist with varied tasks.
  • Flexibility to work occasional evenings or weekends as needed.

First 60-Day Success Metrics:

  • Develop a consistent system for daily CEO support, schedule management, and status updates.
  • Provide clear, proactive communication with department leaders to support collaboration.

Performance in this role will be evaluated based on proactive communication with the leadership team, effectiveness of executive support, ability to manage confidential matters with discretion, and contributions to improving operational workflows.

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Ready to join our team?

Email us and let us know why you would be a great fit for our team. If this isn't the role for you, but you know someone that would be a good fit, please let us know!